Glossary

As well as detailed descriptions of the individual documents, the online catalogue also includes descriptions of entire collections. Archives are usually arranged in collections and then sub-divided into levels. The levels currently used in the catalogue are:

Collection level
A summary of each archive collection, for example a particular organisation such as the Godolphin School, Hammersmith.

Series level (and possibly sub-series)
Each series of records within the Collection. For example the Minute Books or Accounts of the Godolphin School with their covering dates.

File level
A group of related records within the series. For example the photograph album of the Godolphin School.

Item level
The smallest archival unit within the series, e.g. a single letter or photograph.

REFERENCE NUMBER (RefNo, CallNo, Class)
You will need the reference number, call number and/or class when requesting further information or to view material.